MINUTES OF THE COUNCIL MEETING HELD ON TUESDAY 6TH
JULY 2010 AT BETTISFIELD CHAPEL AT 7.30 PM
TO BE CONFIRMED AS ACCURATE AT THE NEXT MEETING
Present: Cllr Mrs Sime (chairman), Cllr Mrs Wynn, Cllr Owen, Cllr Blanchard, Cllr Muir, Cllr Mrs
Allen, Cllr Ms Morris, PC Evans, clerk Mrs Coathupe-Fox and a member of the public.
Apologies:
Cllr Mrs Wilson Butterworth (hospital) and Cllr Jones (previous engagement).
1)
Minutes. The minutes of the meeting held on 1st June 2010, copies
of which had been previously circulated to members, were confirmed as a true record and signed by the Chairman.
2) Matters arising.
a) Letter received from Nightingale House
Hospice thanking us for the donation.
b) The clerk confirmed with the bank that Cllr Blanchard is a signatory.
c) Email received from Zoejade Gardner
(WCBC) re the Tidy Towns Projects asking for preferred meeting dates. Cllr Mrs Sime reported she had replied
to the email and was awaiting confirmation.
3) Police report. PC Evans
reported the following incidents.
a)
A number of properties on the outskirts of Penley had had scrap and garden ornaments stolen.
b) The owner of Penley Bank Cottage had
reported residents of Hill Crest, Penley had been chopping trees that bordered on their properties.
PC Evans asked if the incident emails
he was sending were being received. Cllr Muir asked PC Evans if he could provide information on cycling
proficiency following an enquiry from a Bettisfield resident.
4) Streetscene.
·
Cllr Muir reported the yellow bin’s liner, at the wooden bus shelter in Bettisfield,
was badly rusted away. The clerk to request a replacement liner or bin from WCBC.
·
Cllr Muir reported that the hedge opposite Ashcroft and Sycamore had not been cut for six years and would
WCBC be able to come and tidy it up. After a brief discussion it was decided it wasn’t under WCBC’s
remit to do so.
·
Cllr Blanchard reported pot holes in Knowls Lane, Bettisfield. The clerk to report
to WCBC.
·
Cllr Mrs Allen reported a large pot hole on Penley Bank was causing problems with traffic.
The clerk to report to WCBC.
· Cllr Owen reported
the ‘No Entry’ sign at the school end of Park Villas, Penley was broken. The clerk to report
to WCBC.
5)
Planning.
a) Applications.
i) P/2010/0469.
Submission of reserved matters pursuant to outline planning permission code no. P/2008/0458 (Access, Appearance, Layout
and Scale) for the erection of one dwelling and garage. Land adjacent to Oakwood House, Cadney Lane, Bettisfield.
No objections.
ii)
P/2010/0515. Alterations and extensions to existing cottage and associated external
works and siting of temporary static caravan (in retrospect). Church Place, Overton Road, Penley.
No objections.
b)
Decisions. None.
6) Community Council vacancy
and co-option of new councillor. A letter has been received from WCBC re the Notice
of Vacancy in Penley and to confirm they have not received a request to fill the vacancy by election. Cllr
Mrs Sime asked the Penley members to help in finding someone to fill the vacancy.
7) Changes to Accounts and Audit
Regulations and Capital Finance and Accounting regulations in Wales. The clerk reviewed
the changes and the only thing impacting on MSCC is under new regulation. Approval of the accounts and signing of the Annual
Return will now take place after the audit is essentially completed. The Accounts and Audit Regulations
have been amended since the audit was called and UHY Hacker Young have been issuing guidance through the Society of Local
Council Clerks (SLCC) and will also be in touch with clerks directly.
8) Internal audit
and payment of auditor’s fee. The internal audit has been completed
by JDH Business Services Ltd, two issues were raised 1) the bank reconciliation does not list the unpresented cheques and
2) no evidence that the clerk’s salary has been declared to HMRC. The clerk reported that in future
she would list all unpresented cheques and provide evidence that her salary has been declared to HMRC. The
invoice for the internal audit totalled £87.05, the same as last year. Cllr Owen proposed the invoice
be paid and was seconded by Cllr Muir. Council reviewed the draft Annual Return, Cllr Mrs Allen proposed
the approval and was seconded by Cllr Blanchard, the clerk as Responsible Financial Officer signed it. The
clerk to forward a copy of the Annual Return to the external auditor, UHY Hacker Young.
9) The Code of Conduct
for members of local authority in Wales. Filed for future reference.
10) Wrexham Deposit Local Development
Plan. Bettisfield will pass the documentation to Penley for review. Any comments
are to be submitted to WCBC before 16th July.
11) Playground sub-committee report. The
site survey and quote from SMP (Playgrounds) has been received. The clerk is to meet with Playdale Playgrounds on 13th
July to finalise their site plan and quote. Wicksteed Playscapes have been in touch with the clerk who
will contact them this week.
12) Meetings attended by councillors. None.
13) Payment of street light maintenance
invoice. Not yet received.
14) Payment of bills. None.
15)
Correspondence.
a) Letter from the Fire and Rescue
Service offering a presentation at a council meeting. The clerk to write to request a presentation.
b) Letter re Wrexham Town and Community
Council Forum – next meeting 28.09.10.
c) Bettisfield Newsletter.
d) Letter from Wrexham Reuse Centre.
e) Public Services Ombudsman for
Wales – Annual Report 2009/10.
f) Letter from WAG re Local Authority Byelaws in Wales –
A Consultation Paper – Procedures for making, confirming and enforcing byelaws. After a brief discussion
it was agreed the consultation does not relate to MSCC. The clerk to write to WAG.
g) Email from Groundwork Wrexham
re Community Garden Network.
16) Any other business.
·
Cllr Mrs Allen is still concerned about the condition of the Dymock Arms. It
is still uncovered and not weather tight. The clerk to email WCBC Planning Department to inform them and
ask to be kept updated.
· Cllr Owen reported that the temporary
signs Morris Homes had attached to fencing on the edges of the development had changed to permanent signage. The
clerk to write and advise WCBC.
There being no other business, the meeting
closed at 21.02.
Downloadable files of the minutes of previous meetings:
Minutes of MSCC Meeting July 2010
Minutes of MSCC Meeting June 2010
Minutes of the MSCC meeting May 2010
Minutes of MSCC Meeting April 2010
Minutes of MSCC Meeting March 2010
Minutes of MSCC Meeting February 2010
Minutes of MSCC Meeting January 2010
Minutes of MSCC Meeting December 2009
Minutes of MSCC Meeting November 2009 (pdf)
Minutes of MSCC Meeting October 2009 (pdf)
Minutes of MSCC Meeting August 2009 (pdf)
Minutes of MSCC Meeting July 2009 (pdf)
Minutes of MSCC meeting June 2009 (pdf)
Statement of Income and Expenditure for 2008-2009 (pdf)
Minutes from the 2009 AGM (pdf)
Minutes of MSCC Meeting May 2009 (pdf)
Minutes of MSCC meeting April 2009 (pdf)
Minutes of MSCC meeting March 2009 (pdf)
Minutes of MSCC meeting February 2009 (pdf)
Minutes of MSCC meeting January 2009 (pdf)
Parish Council Information Guide (pdf)
Minutes of MSCC meeting December 2008 (pdf)
Minutes of MSCC meeting November 2008 (pdf)
Minutes of MSCC Meeting October 2008 (pdf)
Minutes of MSCC Meeting September 2008 (pdf)
Minutes of MSCC Meeting July 2008 (pdf)
Minutes of MSCC Extraordinary Meeting June 9th 2008 (pdf)
Minutes of MSCC Meeting June 2008 (pdf)
Minutes of MSCC Meeting May 2008 (pdf)
Statement of Income and Expenditure for 2007-2009 (pdf)
Minutes of MSCC Meeting April 2008 (pdf)
Minutes of MSCC Meeting March 2008 (pdf)